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 Department of Human Resources & Equal Opportunity

Workers' Comp

UMD Background Checks and Verifications


UMD Student Clinical and Field Placements

Background verifications are required of these students, including practicum and student teaching. The verification is designed to meet State school district guidelines governing adults with responsibility for children. UMD students who are assigned to a clinical/field placement must have a background check completed and on file with UMD HR&EO.

The department needs to complete the UMD Background Check Request Cover Sheet for Field Placements. The email address provided on the cover sheet should be the student’s UMD email address. When UMD HR&EO receives the completed cover sheet from the department, we will initiate the background check with General Information Services, Inc. GIS will then email the student with website and login instructions (the elink) for the student to complete the necessary forms online.

Be sure the student knows he/she will receive an email from, not UMD. Students are asked to create a user ID in order to enter the GIS system. The user ID the student must use is the e-mail address used to receive the email (which is the email address provided on the cover sheet, which should be the student’s UMD email address). The student has five days to complete the elink or it will expire. For additional information and instructions for completing the background check, click here. If the applicant experiences difficulties while completing the background check, the applicant should contact GIS at 855-626-7345.

For applicants living in Minnesota (or Oklahoma or California), if a copy of the background check is desired, the student must check the “report copy” box in order for a report copy to be mailed to him/her.  If the student has an address in any other state, the student must contact GIS in order to request a copy.  The student will need to contact GIS at (877) 590-4012 to request that a report copy be mailed to him/her.

For these placements, the most frequent restriction is the driving restriction of no driving on university-related business. The driving restriction is prompted by drug and/or alcohol and/or traffic violations (such as speeding, inattentive driving, etc.) and/or other events that are within 2 years of the date of the report. Some violations or pattern of violations may require a special arrangement between the student and the department. All students may drive to and from their internship site(s). However, if a student has a driving restriction, he/she may not drive (their own car, the university's car, or anyone else's car) as part of their duties for the internship.

Background checks for student clinical and field placements are valid for three (3) years.

Contact your department:

  • if you have questions about the background check fee on your billing statement,
  • if your site requests a copy of your Background Check report, and
  • to determine if you need a background check.

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The University of Minnesota is an equal opportunity educator and employer.
Last modified on 12/07/16 01:09 PM
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