Cancellation Refund Policy


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Cancellation & Refund Policy

Students sign a Release & Waiver when confirming participation in a program. This includes a statement verifying and confirming that they have read & understood the following Cancellation Policy.

Use ONE of the methods below to cancel study abroad participation:

  • Log in to your online checklist  and click the “Cancel Application” button on the bottom of the checklist page
  • Email UMD Study Abroad and title the subject line “Program Participation Cancellation.” In the body of the email, indicate your name, UMD student ID number, program name and term of participation
  • Email or contact your program advisor with your intent to cancel

You are responsible for all program fees until cancellation notification is received by the UMD Study Abroad office. The application fee and confirmation deposit for all UMD programs are non-refundable, as are the processing fees for affiliate programs. 

If you are participating in a UMTC or Affiliate program (API, CEA, ISA, AIFS, ASA) it is your responsibility to notify your program sponsor of your cancellation.

Financial Obligation

The UMD Study Abroad office reserves space in the program for you upon official confirmation of participation. Once you confirm, our office incurs non-recoverable administrative costs. Therefore, if you cancel at any time after we have received your confirmation of participation, you will be responsible for the deposit and any non-recoverable costs.

UMD Program Cancellation Period & Amount Due*

Cancellation Period Amount Due
Upon application $50 application fee
After confirmation $400 confirmation deposit
Up to start date of program Non-recoverable costs up to the full program cost / fee

*The costs in the chart above are cumulative. In other words, if you cancel after confirming participation, you are responsible for the application fee as well as the confirmation deposit.

Academic Year & Calendar Year Participants

If you cancel your participation at the end of the first term, you are responsible for the published program fee for that term. You may be responsible for any non-recoverable costs attributed to the second-semester portion of the program fee. These fees can be substantial and may include tuition, room, and board.

Appeal for Refund

You have the right to appeal UMD Study Abroad’s Cancellation Policy when cancelling from a program for extenuating circumstances, which are defined as:

Medical
All medical (physical, psychological, emotional, etc.) reasons for canceling require documentation from an attending physician. 

Immediate Family: Illness or Death
Any family medical emergencies (surgery, long-term illness diagnosed, etc.) require documentation from an attending physician. The death of an immediate family member requires a death certificate.

Academic
Any unforeseen academic changes require appropriate documentation.

Military Activation 
A copy of the military activation orders is required and must show dates that conflict with the program dates.

Other
Documentation of situation, process, and timeline are required.

Financial
Any unforeseen financial emergencies require appropriate documentation. This does not include:

  • Failure to understand program costs
  • Financial aid eligibility
  • Scholarship availability 

Procedure

You must complete the Refund Appeal form and submit it to the Director of UMD Study Abroad within a month of the cancellation date. The UMD Study Abroad Cancellation Appeals Committee reviews each case individually and makes every effort to be fair and equitable in determining the amount of non-recoverable costs. You will be notified of the decision via email after the committee meeting.