Short-term Study Abroad Program
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Leading a program abroad is both a challenging and rewarding experience! Successful international short-term programs are a result of a collaborative effort between the program leader, International Programs & Services (IPS), collegiate units, and departments. We find that students choose short-term programs as a way to incorporate study abroad without altering academic, professional, and personal responsibilities during their college career.
Our staff will assist you in planning a short-term program abroad:
- Program development support
- Selecting a provider/partner for on-site services
- Budgeting & setting the program fee
- Marketing (web, digital, & print)
- Student application process
- Student orientation topics, resources, & support
- Course set-up and student registration
- Health, safety, and risk management training and planning
Develop a short-term program with our office
- Review the Short-term Program Leader Handbook.
- Review the Program Leader Checklist to facilitate timely proposal and promotion of your program.
- Discuss your program idea with IPS and identify areas where you have questions or need support.
- Work with IPS to choose a provider/partner to assist you with on-site logistics. Your on-site provider can also serve as a "second program leader". This fulfills the UMN Education Abroad policy which can lower the program cost (details below).
- Conduct a site visit to become familiar with your site, on-site partner, and to perform a "test run" of your program. Funding is available. Additionally, many study abroad program providers can assist with planning a site visit. They may also have funding and resources available.
- Download, print, and complete the Short-term Program Proposal then submit it (and all accompanying documentation and signatures in hard or electronic copy) by November 1 to IPS at 138 Kirby Plaza.
- Sign up to attend one of the "New Study Abroad Program Leader" workshops:
- Sept. 25 in KSC RDC 301 Split Rock Room or
- Sept. 26 in KSC Kirby Garden Room
IPS and the Study Abroad Faculty Advisory Council review proposals. Program approval is competitive because of limited space. IPS strives to offer a diverse portfolio of programs each year.
Program Providers & Partners
Short-term programs must work with a program provider or partner. These providers/partners provide on-site services, expertise, logistical arrangements, and on-site risk management support. Providers/partners can also serve as a second program leader, which adheres to the UMN Education Abroad Policy.
IPS has existing affiliate study abroad program providers. Explore their custom programming options:
- (AIFS) American Institute for Foreign Study
- (API) Academic Programs International
- (ASA) Academic Studies Abroad
- (CEA) CEA Study Abroad
- (CIS) CISabroad
- (ISA) International Studies Abroad
- (LAC) UMN Twin Cities Learning Abroad Center
- Other: IPS can recommend other approved program providers in addition to this list if needed
Providers should be chosen based on the following criteria:
- Knowledge of and experience in the location(s) to be visited
- Ability to provide expertise, suggestions, and/or guest lecturer(s) for the academic area of your course and on-site activities
- The reputation of services as evidenced by recommendations from other educational institutions
- Understanding of U.S. safety protocols and ability to provide safety and security guidance to participants
- Transparency in financial arrangements with the campus
- Disclosure of relationships with campus staff to avoid conflicts of interests and ethics violations
- Cost—recognizing that factors such as experience, expertise, and the provision of appropriate lodging, meals, safe transportation, etc., are often more important than lower cost
Associate Director, Study Abroad