Collegiate / Dept. Managed Short-term Program
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Collegiate or Department Managed Short-term Program
Leading a program abroad is a both challenging and rewarding experience! Creating successful international short-term programs is a collaborative effort. The program leader, the Study Abroad office, and collegiate units and departments all play an active role. Many students choose short-term programs as a way to incorporate study abroad without altering academic, professional, and personal responsibilities during in college.
Study Abroad staff is available to assist you plan a program abroad. Collegiate/Department managed programs provide your collegiate unit and/or department the ability to fully manage program logistics and finances. Setting the budget, revenues, and losses are the responsibility of the college or department. Students pay an application fee and a Study Abroad fee to International Programs and Services.
The college/department assumes ownership of the program and is responsible for:
- Marketing (web, digital & print)
- University or provider agreements and contracts
- Program budget
- Program payment processing
- Faculty appointments & hiring
- Travel authorizations
- Cash advances & expense reports
Our staff is responsible for:
- Student billing
- Student application process
- Student Billing
- Financial aid processing
- 24/7 Emergency contact
- General handbook
- Online health & safety orientation
- Post-program evaluation
How to develop a collegiate or departmental short-term program:
- Review our Collegiate / Departmental Handbook
- Discuss your program idea with the Study Abroad office and identify areas where you have questions or need support.
- Work with our office to choose a provider/partner to assist you with on-site logistics. Your on-site provider can also serve as a "second program leader". This fulfills the UMN Education Abroad policy which can lower the program cost (details below).
- Conduct a site visit to become familiar with your site, on-site partner, and to perform a "test run" of your program. Funding is available. Additionally, many study abroad program providers can assist with planning a site visit. They may also have funding and resources available.
- Complete & submit
Program Providers & Partners
Short-term programs must work with a program provider or partner. These providers/partners offer on-site services, logistical arrangements, and on-site risk management support. Providers/partners can also serve as a second program leader, which adheres to the UMN Education Abroad Policy.
UMD Study Abroad has existing affiliate study abroad program providers. Explore their custom programming options:
- (API) Academic Programs International
- (ASA) Academic Studies Abroad
- (CEA) CEA Study Abroad
- (CIS) CISabroad
- (ISA) International Studies Abroad
- (LAC) UMN Twin Cities Learning Abroad Center
- Other: UMD Study Abroad can recommend other approved program providers in addition to this list, if needed
Providers should be chosen based on the following criteria:
- Knowledge of and experience in the location(s) to be visited
- Ability to provide expertise, suggestions, and/or guest lecturer(s) for the academic area of your course and on-site activities
- Reputation of services as evidenced by recommendations from other educational institutions
- Understanding of U.S. safety protocols and ability to provide safety and security guidance to participants
- Transparency in financial arrangements with the campus
- Disclosure of relationships with campus staff to avoid conflicts of interests and ethics violations
- Cost—recognizing that factors such as experience, expertise, and the provision of appropriate lodging, meals, safe transportation, etc., are often more important than lower cost
Associate Director, Study Abroad