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University Policies

Military Leave

Students called to active military duty

I. Cancellation policy

Under current University Withdrawl policy, if you are serving in Reserve or National Guard units and are called to active military duty, you may be able to
withdraw from classes with a full refund of tuition. If you are a financial
aid recipient, you will be subject to refund policies as provided by
the aid program sponsors. University Veteran Services and One Stop Student
Services will review the request for tuition reimbursement.

In some circumstances, you may want to ask your instructors about
incompletes for coursework as an alternative to canceling. When
appropriate, instructors may make arrangements for you to take an
incomplete for the courses in question. University Senate policy requires
an incomplete be made up within one calendar year of the end of the term in
which the incomplete is given. When you are called to active military duty,
and reach agreement with your instructor(s) to take an incomplete, you will
have up to one calendar year following your discharge from active duty to
complete any incompletes.

II. Procedure

You must provide University Veteran Services with a copy of military
orders as soon as they are available. In the rare case where you are
required by the military to leave immediately, a family member or other
designated party may submit a copy of the orders and complete the Tuition
Refund Appeal form
 for you.

Students receiving financial aid will be subject to refund policies as provided for by the agencies Students are responsible for contactintheir lender(s) regarding loan repayment options.

Students living in UMD housing must provide a copy of the military orders to the Housing Office, 149 Lake Superior Hall, and complete a Contract Release form. Students' accounts will be credited the balance of unused UMD room and board charges at the time of withdrawal.

Textbooks may be returned to the UMD Stores for credit. Students will need to present their UMD Stores receipt, a photo ID, and their military orders at the service counter to receive a refund. Books that were purchased as new and have been written in or highlighted will be returned as used.

III. Exceptions

Please note this refund policy does not apply to students called to Active
Duty for training. This includes Initial Entry Training, such as Basic
Training or Boot Camp and Advanced Individual (AIT) or Military
Occupational Specialty Qualification (MOS-Q).

Short-term leaves

If you will miss classes for short-term military leave or military training
exercises (example: annual training for National Guard and Reserve
members), you must contact your instructors as soon as possible so 
appropriate accommodations can be made.

Please be proactive in alerting your instructors to possible absences, and be sure to contact the Veterans Resource Center in One Stop if you have any questions.

Spouses of service members called to active duty

Students who are the spouse of a service member and have a dependent child are able to withdraw from classes with a full refund of tuition if their spouse is called to active duty. The same terms and conditions apply to these students as to the service members. Students must present the service members' orders to their college and University Veteran Services to begin the process of reimbursement.