Skip to main content

FERPA - Student Records Privacy & Confidentiality

University Board of Regents policy, federal law, and state law regulate release of student information to third parties. University policy regulates sharing of information within the University.

Suppressing public information

Some of your student information is designated as directory information and is a matter of public record. This includes:

  • Name
  • Mailing address
  • Email address
  • Telephone number
  • Dates of registration and registration status
  • Major, adviser, college, and class
  • Academic awards received and degrees received

Currently enrolled students, have the right to suppress the release of this information. To suppress your directory information, update your  online. Please contact One Stop Student Services with additional questions.

Granting access to third parties

If you need to grant a third party access to information on your student record, use Parent/Guest Access or download the Student Information Release Authorization form.

Access within the University

Within the University, all employees with a demonstrated need to know will be granted access to student academic information. Some employees will have access to all information, and others to limited sets of information. Employees with a need to know would include, but are not limited to:

  • Advisers
  • Instructors
  • College Staff
  • School Officials

Under the Regents Policy on Access to Student Records, all University officials who are custodians of student education records have the responsibility to educate and inform those who act in the student's educational interest of their individual responsibility for compliance with the Regents policy. Violation of the Regents policy and the procedures and guidelines may result in disciplinary action. Administrative procedures and guidelines for implementing the Regents policy are available here.

Access to Information Without Student Permission

Student education records other than publicly available directory information are private and will not be disclosed except as outlined as documented by University policy.

University Policy

Appendix to Policy

Access to outside agencies

Outside agencies acting on behalf of the University, the U.S. Department of Education, authorized lending institutions, and accrediting agencies have access to specific student information.

Additional rights

As a student, you have a right to review your education records, to challenge and to request amendment of the contents of these records, to provide written consent of record disclosure, except where FERPA authorizes disclosure, and to file a complaint with the U.S. Department of Education. Please contact One Stop Student Services with additional questions.