Kathryn A. Martin Library

Rotunda Use Policy

Fourth Floor Rotunda Reading Room Use Policy


Revised September 2013

Kathryn A. Martin Library Rotunda Use Policy

Rotunda fourth floor
View of the Library's Rotunda

The primary purpose of the Library's reading rooms is to provide study and research space for University students, staff and faculty. The Library offers the 4th Floor Rotunda Reading Room (KAML 460) to the University community for uses compatible with the educational, research, informational and cultural missions of the University. Events are usually  free of charge and open to both the University community and the general public. Availability will be restricted during Fall and Spring academic sessions to limit the impact on students. Specifically, events will not be scheduled in the 4th Floor Rotunda Reading Room the week before and during Finals Weeks.

Capacity

The minimum use capacity for the Rotunda is 30 people*. The building code limits the capacity of this room to 100 people. Capacity will be limited to 75 with minimal food service.  *An alternative location for events with fewer than 30 people is Library 409 (seminar setup/seats 20). This is a general classroom and may be scheduled by contacting rooms@d.umn.edu.

Scheduling

Submit reservation requests well in advance of your event for the 4th Floor Rotunda, at least four weeks in advance, please. You must submit a separate reservation request for each use of the room that you wish to schedule. Your request will be reviewed, and notification returned within two business days.

Fees

The Library does not charge rental fees for use of the Rotunda. However, there is an $85 room use fee from Facilities Management, with an additional $50 charge for events when food is served.

Equipment and extra furnishings

Facilities Management employees are the only people authorized to move the furniture in the Rotunda. Once a reservation request has been approved and the room is scheduled the Library will contact the FM Special Events Coordinator. Room arrangements specified on the reservation form will be forwarded to FM. If you have any questions or changes please contact FM at fmevents@d.umn.edu  or call 218-726-8865. A confirmed Rotunda reservation does not guarantee that Facilities Management will be able to accommodate your request.

Food and beverages

Food and beverages are allowed in the Rotunda only. Capacity will be limited to 75 with minimal food service. There will be no red beverages provided by Food Services for any event held in the Rotunda. There will be an additional $50 charge from Facilities for events requiring food service. All food must stay within the Rotunda, no meals or banquets allowed.

Catering arrangements are the responsibility of the individual or group hosting the event, not the Library. Requests for catering should be sent to Catering Services at x7177 or umdcater@d.umn.edu. A confirmed Rotunda reservation does not guarantee that Catering Services will be able to accommodate your request.

University policy (Serving Food or Refreshments on University Property) requires that food shall be prepared in, and/or provided by UMD Catering Services OR a licensed commercial food service and have the approval of the UMD Environmental Health and Safety Office at least five business days before the event.

Publicity

Library staff may contact the person indicated as the publicity coordinator for your event for information which may be posted to the Library's web site and digital sign to inform staff and patrons of events in the Rotunda. Promotional materials for the event may also be requested.

Reserve the Rotunda

 

 

 

Kathryn A. Martin Library | 416 Library Drive | Duluth MN 55812-3001
Phone: 218-726-8102
©2014 University of Minnesota Duluth
The University of Minnesota is an equal opportunity educator and employer
Last modified: October 2, 2014
Library Site Coordinator: Kathryn A. Martin Library  

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