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ITSS Operational Continuity Plan

Section III: Evacuation Plan

How are personnel and visitors notified of a fire or similar emergency requiring evacuation? In case of a fire, fire alarms sound to warn people to leave the building. In case of a tornado or civil defense emergency, a warning siren sounds to warn people to take shelter in the basement or other protected area. The campus also uses a variety of notification systems outlined on the Emergency Preparedness web site.

How are the police and fire departments notified of fire or similar emergency? Fire alarms trigger automatic notification of police, fire department, and facilities management. Tornado sirens are loud enough to be heard by everyone on campus, including police.

Where should evacuees meet? In case of an emergency requiring building evacuation, ITSS personnel should follow UMD building evacuation plans.

The ITSS management team will be responsible for checking on the safety of all staff, calling for assistance if someone is missing, and informing family members if necessary. This will be documented in the ITSS management team plan.

What special activities are required for the protection of handicapped persons in the event of a fire or similar emergency requiring evacuation? ITSS staff are encouraged to assist other personnel or students to leave the building. In particular, students in computer laboratories in the building should be required to evacuate by the nearest staff member, and the staff member should lock the laboratory once it is cleared before leaving the building. In the event that an ITSS staff member should become temporarily or permanently disabled, staff in adjacent offices will be assigned to assist. There are designated safe rooms in building evacuation plans for those who cannot leave.

What special processes must be undertaken for the protection of data and/or equipment in the event of fire or similar emergency requiring evacuation (e.g. special shutdown procedures)? Depending upon the situation, special shutdown procedures may or may not be implemented. Staff will be advised to take no risk to themselves to institute special shutdown procedures. In particular, if an evacuation is necessary, staff should evacuate. In the case of a serious fire, it is likely that equipment will need to be replaced and information reloaded from backup tapes. For particular procedures to be undertaken if there is time, see team reports for the systems team and the phone/net team.

How will evacuated personnel and incoming personnel be notified that the facility is or is not safe to re-occupy ? In case of a fire alarm with no fire, when the fire alarm is turned off, it is safe to re-enter the building. In case of an actual fire, the fire department will determine when it is safe to re-occupy.

When was this evacuation plan disseminated to all staff members? April 8, 2011 via management team minutes sent to all staff.

Rev: 04/11 by ld

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Last modified on 08/16/11 03:12 PM
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