Conditions of the Contract
The UMD Housing Contract, which includes all information contained in this booklet defines the rights, responsibilities and expectations of both the resident and the Housing Office.
This contract is made for the entire academic year (or while registered for classes at UMD during the academic year) and provides rooms in all residential areas (residence halls and apartments) and board in all residence halls. Upon moving in, the resident (and his/her parents, if the resident is under legal age) is responsible for full contractual obligations. This contract is binding and the resident must remain in University Housing while registered for courses at UMD during the academic year.
The Housing Office reserves the right to reassign a resident to a different living area at any time if the Housing Office determines it is in the best interest of the resident, other residents or the University community. The Housing contract is binding for the entire academic year (fall and spring semesters) or while enrolled at UMD during the academic year.
The University reserves the right to refuse or cancel any contract and/or return any installment payment. Students wishing to live in a University residential facility must meet the following conditions:
Exceptions to this policy must be approved by the Director of Housing or his/her designee. Dropping below the credit minimum does not automatically release a resident from the Housing contract.
Burntside Hall, Vermilion Hall and Stadium Apartments are the only University housing facilities open for semester break, which occurs from 8:00 p.m. on December 21, 2012- 12:00 noon on January 21, 2013. All other housing facilities will be closed during semester break. To qualify for semester break housing, residents must meet all of the following requirements:
It is important that roommates work together to create a living environment that allows freedom with respect and responsibility. However, should problems arise, residents may request an assignment change to another living unit. The Assignment Change Referral Form (obtained from your RA) must be presented at the Housing Office (149 Lake Superior Hall, 726-8178) to obtain a list of on campus vacancies. A resident may not move until written approval is received from the Housing Office. Any resident moving to another assignment without written approval will be subject to Housing disciplinary action and may be required to move back to his/her original assignment and/or lose all assignment change privileges. [Top]
Students may be assigned to vacancies by Housing & Residence Life (Lake Superior Hall 149, 218-726-8178) at any time. Housing & Residence Life encourages students who are becoming roommates to meet prior to moving. Students are asked to get to know one another and to discuss issues important to living together. Due to their absence, current students may not have an opportunity to be informed of or meet with an incoming student during semester break. Should conflicts develop that cannot be resolved and a student opts to move, she/he must follow the Assignment Change procedure. Students who refuse a new roommate or hinder the process will be referred to the conduct system which may include being assessed the rate noted in the Consoliation Policy (if occupancy permits)[Top]
Staff are prepared and willing to assist residents with facilitation-but are unable to make living decisions for them. The RA's can either advise you on how to approach your roommates or can actually join you and your roommates to facilitate the discussion, help keep the discussion focused and encourage civility. Only the residents living together are capable of resolving any differences. One of the privileges and responsibilities of adulthood is the ability to individually address problems or to choose not to address them.
If you have concerns about personal safety or security, contact Campus Police at 726-7000 during normal business hours or 911 after hours.
It is inappropriate for staff to intervene other than to facilitate discussions between residents.
Housing Staff will not decide who is to move out and who is to stay in an apartment. [Top]
If the occupancy of a living unit falls below its established occupancy level, , the remaining student(s) have the option to:
If another roommate(s) is not available, the additional rate will not be charged. [Top]
Billing for University Housing fees is included on the billing statement with tuition and fees. The $200.00 installment payment for Fall Semester has been credited to the first semester Housing charge. Housing charge questions should be addressed to the Housing Office (149 Lake Superior Hall, 726-8178). Payment questions should be addressed to the Student Accounts Receivable Office (window 15 or 16, Darland Administration Building, 726-7190). Failure to satisfy the financial obligations of the Housing Contract may result in any or all of the following:
A student may be released from his/her contract under the following condition:
Two weeks written notice and proof of pending withdrawal, graduation, or marriage at the end of Fall Semester is required by the Housing Office for cancellation of this contract.
A student who has been released from the Housing Contract for any of the above conditions or whose contract has been terminated by the Housing Office will be assessed a charge through the last night of occupancy and a meal charge through the evening meal of the same night. These charges are prorated on a daily basis. An additional charge of $50.00 will be forfeited or assessed for cancellation of the contract. The minimum charge assessed for Fall Semester is $200.00. Students who have been officially released from their contract effective at the end of a semester must complete all check-out procedures by 8:00 pm on the last day of final exams. [Top]
After a resident has checked into University housing, the Housing Contract cannot be canceled to move into off campus accommodations unless approved by the Associate Director of Housing. Approval will be based on demand for space. If a contract cancellation request is not approved, a resident wishing to move off campus must sell his/her contract to an acceptable substitute. Depending on the time of the year, this may be very difficult. The Housing Contract cannot be canceled by merely paying the $50.00 cancellation charge.
A resident should not make a verbal or written agreement for off campus accommodations unless he or she has written approval of sale of his/her Housing Contract. A resident is responsible for the charges pertaining to the balance of the room and board contract until the person who purchased the contract assumes occupancy. [Top]
With the written consent of the Associate Director of Housing or his/her designee, a resident may secure an acceptable substitute who has not already submitted a Housing Contract to assume contractual responsibilities. A contract may be sold only by a resident who has moved into his/her assigned Housing space. A student seeking an acceptable substitute should be aware that:
The student selling the contract is responsible for the financial obligations of the contract until the date the substitute assumes occupancy in the residential facility. [Top]
During the year when a student receives approval to move out of a living unit, even if just moving down the hall, the she/he must:
Students must check out in person. Students who do not complete check out procedures will be assessed $25.00 for improper check-out along with any charges for cleaning, damages,and/or lock core replacement.
Students who have been released from their contracts (approved by the Director of Housing & Residence Life) effective at the end of the semester, must complete all check out procedures by 8:00 pm the last day of exams. [Top]
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Last modified on 06/23/14 11:52 AM