EHSO Home Page
        Environmental Health and Safety Office   
General Bldg. Evacuation Procedure
Emergency Evacuation Personnel
Emergency Procedure for Persons Needing Assistance to Evacuate
Safe Rooms
Building Specific Template
Evac. Observation Report
Campus Emergency Info. Desk reference

AED Program

Contingency Plan

Campus Maps and Bldg. Addresses

This Plan has been prepared to ensure orderly and complete evacuation of campus buildings whenever an emergency occurs, or the alarm sounds.
The primary objectives of this evacuation plan are to ensure that:
  1. Everyone leaves the building safely.
  2. A procedure to safely evacuate individuals who cannot negotiate stairs is in place.
  3. Building occupants are accounted for after an emergency evacuation.
  4. Personnel are selected among building occupants, with functions to ensure plan objectives are met.
For the purpose of this Plan, the following are emergencies for which a total or partial evacuation of a building is necessary.
  • Fire.
  • Explosion.
  • Bomb threats.
  • Release of hazardous chemical substances, in quantities or toxicity, which threaten human health.
  • Building Air contamination.
  • Severe Weather
The plan will be updated and exercised by conducting evacuation drills at least annually.

General Building Evacuation Procedure
At the sound of the Emergency Alarm, it is the responsibility of all building occupants to evacuate immediately and proceed to predetermined assembly points, away from the building.
Building occupants are also responsible for ensuring that their visitors/customers follow the evacuation procedure described herein, and leave the building along with all other occupants.
Faculty and instructors are responsible for dismissing their classes, and directing students to leave the building by the nearest building exit upon hearing the building alarm or being notified of an emergency.
Designated essential personnel needed to continue or shut down critical operations, while an evacuation is underway, are responsible for recognizing and/or determining when to abandon the operation and evacuate themselves.
Contract workers will be made familiar with the procedures outlined herein, and are expected to leave the building when the alarm sounds.

Evacuation Instructions
Whenever you hear the building alarm or are informed of a general building emergency,

  • Do not panic
  • Do not ignore alarm.
  • Leave the building immediately, in an orderly fashion.
  • Do not use elevators.
  • Classes in session must be dismissed and students directed to leave.
  • Follow quickest evacuation route from where you are (see posted floor evacuation diagram/map).
  • Do not go back to your office area for any reason.
  • Proceed to the designated emergency assembly point for your area. If the designated assembly point/area is unsafe or blocked due to the emergency, proceed to the alternate assembly point.
  • Report to your Work Area Rep at the assembly point to be checked off as having evacuated safely; also report any knowledge you may have of missing persons.
  • Return to the building only after emergency officials or building monitors give the all-clear signal. Silencing the Alarm doesn't mean the emergency is over

Emergency Evacuation Personnel
For the purpose of this Plan, Emergency Evacuation Personnel, and their alternates are regular employees who have been selected to ensure that building evacuation is carried out as planned, evacuated building occupants are directed to assigned assembly points where they will be accounted for, and persons needing assistance to evacuate are attended to.
Building emergency evacuation personnel and their alternates shall be selected among building occupants, and on a voluntary basis.
The following is a list of building emergency evacuation personnel, and their corresponding duties.
PLEASE NOTE: Assigned duties are to be carried out only if you are not putting yourself in danger or risking your personal safety.

Personnel Duties
Work Area Representatives.
  • Maintain a current list of all occupants, including part time and student employees in immediate work area.
  • Ensure area occupants leave the building in cases where there is word of an emergency but building alarm didn't sound.
  • Inform occupants of their duty to report to your assembly point.
  • Assist and/or direct occupants with limited mobility either to safe rooms, or down stairs if able to negotiate stairway.
  • Leave the building as soon as possible and go to your assembly area.
  • Check off co-workers who safely reported to assembly point from occupant list.
  • Collect information on missing personnel known, or suspected to still be in the building, and report to floor monitor or emergency personnel.
Floor Monitors
  • Monitor corridors on assigned floor and ensure personnel are moving toward exits.
  • Check restrooms on assigned floor to ensure they have been evacuated.
  • Make sure fire doors on enclosed stairways and exits are closed and not blocked open.
  • Assist and/or direct occupants with limited mobility, either to safe rooms, or down stairs if able to negotiate stairway.
  • Leave the building as soon as possible and go to assigned entryway. Report presence of anyone still on your floor.
  • Prevent re-entry into the building until emergency responders or the emergency coordinator announces the all-clear signal.
  • Fill out building evacuation observation report form.
Emergency Coordinators
  • Collect information on building occupants known or suspected to still be in building from Floor Monitors and/or Work Area Reps.
  • Meet emergency responders at building entrance.
  • Report information on occupants needing assistance to evacuate and other personnel suspected to still be in building to emergency responders or On Scene Commander.
  • Transmit the All-Clear signal to floor monitors or other building emergency evacuation personnel.
  • Conduct post emergency meeting if necessary.
On Scene Police Officers
  • Assist emergency responders from the fire department in gaining access to building as needed.
  • Help secure building and prevent re-entry.
  • Maintain communication between emergency responders and University officials.

Emergency Procedure
for Persons Needing Assistance to Evacuate

                                  with need of assistance to evacuate Any person unable to use stairs, or need assistance to evacuate, should proceed to the nearest designated "safe room" or remain in his/her office if safe. Emergency evacuation personnel will check "safe rooms", and ensure emergency response and rescue personnel are notified if someone has taken refuge there. They will also report any person taking refuge in offices in their areas.
In any emergency requiring evacuation, do not panic, proceed as follows:

  1. If you are on a building floor WITHOUT exit doorways, and you hear a fire alarm, or are informed of fire or other emergency situation.
    1. Go to a Safe Room immediately.
    2. Inform or ask someone, a building occupant or a floor monitor in particular, to alert the first arriving emergency responders of your presence and location;

    3. Call 911 from the safe room, to ensure rescue personnel are notified of your location;
      • Request "IMMEDIATE ASSISTANCE TO EVACUATE", especially if threatned by smoke or toxic fumes;
      • Provide operator with your exact location, Building Name, Floor and Room Numbers;
      • Give phone number you are calling from;
      • Remain by phone, police have radio contact with officers at scene and will keep you informed of situation.
      The information you provide to the emergency operator will be immediately relayed to all emergency and rescue personnel arriving at the scene, who will assist in your safe evacuation if circumstances warrant.
  2. If you are on a building floor (main floor) with exit doors, leave the area by normal means
Safe Rooms
Reasonably "safe rooms", unless otherwise specified, are regular rooms that are easily accessible to individuals with limited mobility, have closeable doors, are preferably equipped with a telephone and windows to the outside, and are monitored by emergency personnel (work Areas Reps, Floor Monitors).
Two rooms per floor should be designated as "safe rooms". These rooms are for use as a refuge by individuals who cannot negotiate stairs during evacuation, until trained emergency rescue personnel arrive to assist in their safe evacuation if circumstances warrant.
Print and fill-out the Building Specific Information Template
Top of Page.
The University of Minnesota is an equal opportunity educator and employer.