University of Minnesota Duluth
MyU | Search | People | Departments | Events | News

Department of Communication Sciences & Disorders

De-Identifiying Health Information


RFP Clinic Procedures
Before you can use a clinic documents as assignments, you are responsible for de-identifying the document. Please clear any private health information from your document, and submit it for approval from your clinic instructor before scanning it into your ePortfolio. You are responsible for following the federal laws regarding protection of private health information. Failure to do so can lead to University of Minnesota sanctions.

Use the checklist as your guide for de-identifying the document. Use white-out to clear all of the information on the checklist from your report. Remember to clear the name of the facility where your client received services.
As you clear each item, check it off the list. If an item does not apply, check it off the list.
When you have completed the checklist, submit your de-identified report and the checklist to your clinic instructor for approval.
Checklist for De-Identifying Health Information:

  • Name(s) of client, parents, care providers, other health professionals, etc.
  • All geographic subdivisions smaller than a state (business, street address, city, county, precinct) Note: zip code or equivalents must be removed, but can retain first 3 digits if the geographic unit to which the zip code applies if the zip code area contains more than 20,000 people.
  • For dates directly related to the individual, all elements of dates, except year (date of birth, admission date, discharge date, date of death).
  • All ages over 89 or dates indicating such an age, except that you may have an aggregate category of individuals 90 and older.
  • Telephone number
  • Fax number
  • Email address
  • Social security number
  • Medical record number
  • Health plan number
  • Account numbers
  • Certificate or license numbers
  • Vehicle identification/serial numbers, including license plate numbers
  • Device identification/serial numbers
  • Universal resource locators
  • Internet protocol addresses
  • Biometric identifiers, including finger and voice prints
  • Full face photographs and comparable images
  • Any other unique identifying number, characteristic or code



CSD current
© 2015 University of Minnesota Duluth
The University of Minnesota is an equal opportunity educator and employer.
Last modified on 10/29/14 10:56 AM
University of Minnesota Campuses
Crookston | Duluth | Morris
Rochester | Twin Cities | Other Locations