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Student Records Information

The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of education records; to establish the right of students to inspect and review their education records; and to provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings.

For more information please review the Board of Regents Student Education Records Policy or the FERPA Overview.

Background Checks

For circumstances that require a disclosure of prior conduct information, requests must be submitted to the Office of Student Conduct. If an academic or career application questions behavior or your record we recommend you be honest and truthful in your response.

The University will disclose your record of responsible incidents with a signed background release or when permitted under FERPA.

- Academic history, dates of attendance, and GPA data requests must go to the Registrar’s Office.
- Conduct verification of behavior background checks must go to the Office of Student Conduct.
- Documents requiring a Dean of Students Signature must go through the Office of Student Conduct.

Should you have any questions please contact the Office of Student Conduct at (218) 726-7255.

Records Retention Policy

The University of Minnesota Duluth follows the system policy on records retention and student educational records.

For more information on management of University records and information, please visit:

Our practice is to retain Student Conduct records for five years after graduation or date of last attendance. Exceptions include, but are not limited to, suspensions, expulsions, and incomplete cases.

Conduct records are highly confidential and legally guarded. Release of conduct records may or may not require the student's authorization. For example, potential employers may request a student's conduct record prior to extending a job offer. In this case, the student's signature is required.

Recording Policy

The Student Hearing Panel will make an audio recording of all Student Hearings. Recording devices of any kind are not permitted for use by anyone in a Student Hearing except by Student Hearing Panel Members. The recording will become part of the Respondent's student conduct record. Conduct Board deliberations will not be recorded. If found recording, you may lose your rights to the hearing process and be dismissed. The hearing will proceed without you and you may be charged with Subdivision 4 of the University of Minnesota Board of Regents Student Conduct Code, Refusal to Identify and Comply.

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The University of Minnesota is an equal opportunity educator and employer.
Last modified on 02/21/17 03:33 PM
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