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 Minutes of the Campus Assembly November 18, 2008

April 21, 2009
Tuesday, November 18, 2008
2:00 p.m. Kirby Ballroom B

Bill Payne, Chair Executive Committee, called the meeting to order at 2:00 p.m.
Committee members were reminded to sign the attendance sheet.
A motion for approval of the April 15, 2008, minutes was seconded and passed.

Below are highlights of Committee activity. For more detailed information, the committee reports are available in the Library.

Executive Committee: Chair Bill Payne
The Executive Committee’s role is to forward issues on to the appropriate campus governance committee for review.

Lucy Kragness attended a meeting and explained the expectations of the Executive Committee representatives at the UMD Commencement ceremony in May 2009.

Budget Committee: John King, Interim Vice Chancellor Finance & Operations
Coke Contract – This contract has been renewed for ten years.

Sustainability Coordinator – Mindy Granley will coordinate sustainability activities among students, faculty, and staff. She will also act as a liaison to the Duluth-area community. She is located in 241 Darland Administration building.

Student Affairs Committee: Kaylee Timbers, representative
Better Neighbors Program – This program consists of 16 student representatives for 16 blocks in the city of Duluth. The Annual Neighborhood meeting was held October 29th with vast participation from the community.

Bulldog Taxi Program – They have signed up 800 freshmen Labor Day weekend. Within the first few weeks of school over 2000 students have signed up.

The Chemical Health Advisement Committee – The committee has been working diligently as charged by the Chancellor to examine best practices in adjudicating alcohol violation and providing health in medical emergencies. The Committee is on schedule to forward recommendations to the Chancellor in December 2008.

Initiatives – Some possible initiatives include: Kirby Student Center renovations, on campus housing, food and beverage accessibility, student rights, parking lot organization, U-Card accessibility, and increasing school pride.

Campus Athletic Committee: Jeff Maahs, Chair
No Report

Physical Facilities Committee: Bob Krumwiede, Chair
Bob reported on the progress and completion of the capital projects on campus and what effect they may have in terms of occupancies and transitions. There will be transitions in space between semesters as we bring the School of Business and Economics building out of commission and begin renovations so it can be ready for occupancy this fall. There will also be transitions between semesters as we relocate Communication Sciences and Disorders, Sea Grant out of Washburn Hall to Chester Park School and bring that building to completion.

Parking – Cheryl Love will continue to participate and give reports to the committee on a regular basis.

Sustainability – There have been issues and discussions of security measures that might be conducted on campus or a matter of concern to campus.

Educational Policy Committee: Eve Browning, Chair
Liberal Education / General Education Program – This is an ongoing project that will be reported on further at the spring (April 2009) meeting.

Assessment and Learning Outcomes – Jackie Millslagle stated that this is in response to the accreditation report. Assessment and Learning Outcomes are an area where our campus needed further requirements.

The Chancellor began her remarks by stating that we are here because of students and because of the research that many are involved in that hopefully will lead us to a more civil and humane society. With achievements like the Leadership in Energy and Environmental Design (LEED) certification on our buildings we take into consideration our environment and strive for the kind of building on Rock Hill - a completely sustainable classroom for Environmental Science and Environmental Studies.

The Chancellor and Vice Chancellors remain committed to the inner core and rationale as to why we are here. As the University moves forward with whatever difficult and extremely volatile budget situations arise we are committed to maintain the core and the purpose for why we are here. Our commitment is to do for the faculty and staff all that must be done to provide the best possible educational experience for our students.

The access dollars for fall 2009-10 have been released and Vice Chancellor Vince Magnuson and the Deans will deliver the dollars to each collegiate unit to plan for next fall. We need to keep moving and get the classes on line and deliver that part of the educational experience in an efficient manner.

Enrollment is holding steady. We budget based on 2100 freshman and 2230 are enrolled. We save money on every 100 students over the budgeted amount. Those dollars are held in the campus reserve fund (rainy day fund). We need to be able to sustain against at least a 100-student decrease in any freshman class. As we go forward we need to cover numbers below 2100.

Vice Chancellor of Academic Support and Student Life Randy Hyman passed on enrollment numbers and is optimistic for fall semester. We need to attract more transfer students and increase our graduate enrollment.

Hiring Pause – forty-eight retirement incentive offers have been accepted and we have approximately 48 faculty lines open. Generally, the department level will work with the Deans to process hires – now it is centralized – Chancellor Martin will sign off on every faculty and staff hire for the University of Minnesota Duluth. A standard form is available from the Human Resources department and will be completed after the negotiations with department heads and appropriate Deans. This form requires the signatures of the collegiate Dean, Vice Chancellor Vince Magnuson and Chancellor Martin. Next, it is forwarded to the UMD Human Resources department and then on to the Twin Cities campus. Savings are captured centrally (i.e. 1% reduction = $1.2m savings, 3% reduction = $3.5m, 5% reduction it will go up in increments).

The reasons for these proactive decisions is that unemployment is going up and the personal income tax revenue to the state is down, sales tax revenue is down and the state budget is in a problematic state at that point. We will attempt to save $10k on all retirement incentive offer lines. We will look at all lines open for faculty hires and go back and determine those that are essential and move forward. Those that we can wait a semester – wait a semester and those that we don’t have to hire as Associate Professors with tenure we’re not going to hire at that rank.

The purpose for this is to remain as flexible as possible so that we can face whatever the budget crunch is with the flexibility to meet it without having layoffs while still providing the support services of the staff and RIOs. Some of the RIOs have retired in June 2008 and those lines have been filled. We are attempting to realize a $10k savings average on all RIO lines and, in addition to that, with faculty hires we will attempt to find ways to capture a similar amount or close to it. Does that mean we can’t hire experienced faculty at $75k, $80k or whatever is appropriate for the discipline? No it doesn’t. The Chancellor and Vice Chancellor Vince Magnuson and will be asking the question that if we do hire and you have to come up with the additional $20k where is it going to come from? Where are we getting the additional dollars if we hire faculty at that level?

The goal is to replace all RIOs, replace the faculty and conduct those searches. We have time reference points that will govern the speed at which we can hire.

1) December 4 – The first state of Minnesota budget projection is due. This will state the percentage of unemployment in the state. In August it was approximately 6%. If unemployment goes up, there will be a revenue projection with regards to the impact on the tax base.

2) January – Governor Pawlenty will put forth his budget for the legislature and state of Minnesota. We will know how much the Governor is going to levy in terms of reduction against the University of Minnesota system.

3) February – We will receive the economic forecast for the state of Minnesota.

These three points will help us get a better sense of where the state is economically, how the Governor sees higher education in his plan, and what cuts might be projected for the University system.

The hiring pause will be until the February projection and we have a better sense of where the state of Minnesota is financially. It does not mean we can’t start searches. It means that there will be no official hiring until after we receive a keener look at the reductions, how much will be levied against the University, and of the levy how much is coming to the University of Minnesota Duluth.

The Regents are committed to not raising tuition more than 4.5% for each of the next two years. This is both good and bad; we don’t want tuition to increase any more than the students, however right now this is our only predictable line of revenue. Keeping tuition at the low level is the Regents desire. That means we have a very predictable revenue line that nowhere meets our needs regardless of the level of reduction. Thus, this is the importance of maintaining the flexibility in hiring and saving in RIOs and faculty lines.

Salary Increases
President Bruininks has asked that the Chancellors, Vice Presidents, Vice Chancellors, and Deans on the Twin Cities campus and UMD forego any increases for the next year to capture that revenue in terms of flexibility and dollars that we might need.

Frank Gulbrandsen, Associate Professor, Education
I chair two committees searching for senior level faculty. Do I need to restart the searches if we were to look for Assistant Professors as opposed to the approved level of Associate Professor or Professor?

Chancellor Martin response
Talk with Dean Deputy and Vice Chancellor Vince Magnuson to research options.

David J. Schimpf, Associate Professor of Biology
How does the number of applications by prospective new students compare to what UMD had seen in recent years.

Chancellor Martin response
About the same, we are up each year. The retention from first to second is up at 82%. Contributing factors could be Bulldog Welcome Week, Grad Planner and other electronic instruments such as e-portfolio.

Jackie Carlson, Asst Director, Student Support Services
Did the retirement incentive offer produce expected results?

Chancellor Martin response
We did not have projected sense of what we thought we should have. An offer was put to staff and the University as support for retirement for those ready and with the inclination. There were no target numbers but 48 people are taking advantage of a good program and are providing us with a dollar savings that can go toward our reductions. I think the Twin Cities had goals and targets they wanted to accomplish but we didn’t.

New Business
No new business was brought forward.

Meeting adjourned 2:40 p.m. Wendy J. Larrivy, Clerk of Campus Assembly

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