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 Minutes of the Campus Assembly April 15, 2008

Approved
November 18, 2008
CAMPUS ASSEMBLY MEETING MINUTES
Tuesday, April 15, 2008
2:00 p.m. Kirby Ballroom B

CALL TO ORDER
Larry Wittmers, Chair, Executive Committee called the meeting to order at 2:00 p.m.
Committee members were reminded to sign the attendance sheet.
APPROVAL OF MINUTES
A motion for approval of the November 13, 2008, minutes was seconded and passed.

FOR INFORMATION
Below are highlights of Committee activity. For more detailed information, the committee reports are located in the Library.

Executive Committee: Chair Larry Wittmers
Campus Non-smoking policy
Ticketing does not enforce the campus non-smoking policy. At this time, enforcement is dependent upon community policing and reporting the incident to Facilities Management, John King, or Campus Police.

The Higher Learning Commission team arrived on campus March 3-5, 2008. The goal was to confirm that we abide by our campus mission.

Budget Committee: Greg Fox, Vice Chancellor Finance & Operations
Wellness/Medical Initiatives
A new aspect of the wellness program began January 1, 2008. Employees, spouses, and partners who participate in the Rec Sports athletic club eight times per month can receive a reimbursement of up to $20.00 on a monthly basis. The Rec Sports pass increased by 37% because of the need for staff in summer and break times to enable members to have more opportunity.

The Medical Therapy program includes employees, spouse or partners and children who take three or more drugs on a continuous basis and participate in the medical therapy program can receive a waiver of co-pay up to $8.00 per drug. The Pharmacy School put this program together with Chancellor’s approval and we are the first campus to introduce the program.

Auxiliary Service Report – Joe Michela and Jeff Romano gave overviews of the financial conditions of Housing, the Bookstore, Print Services, Transportation and Parking, and Food Service. Auxiliary Services doesn’t receive campus funding and must maintain a profit structure to meet debt obligations and operating costs. The committee discussed the high costs of textbooks and alternatives that might reduce these costs.

Rates and Fees
Greg Fox outlined the rates and fees that have been proposed at a rate greater than 3%, as the system allows 3% without explanation. The following areas increased beyond 3%:
Food Service and Housing with increases ranging from 3.25% to 4.2%
Parking Services with increases ranging from 5.88% to 14.28%
Rec Sports Facility Pass for employees increasing by 37%
Rec Sports Red Cross Swimming Lessons increasing by 10.2%
Fleet Rental Fees increased by 13%

Student Affairs Committee: Laura Lindberg, representative
Bulldog Taxi Program – 2000 students signed up for the taxi program in fall semester and close to 900 in the spring semester. The Twin Cities campus is looking at replicating our taxi program on their campus. Our Student Association is working closely with their campus to ensure a successful program.

Spring Clean Up is coming April 19th and 120 students and/or clubs are signed up to participate.

Alcohol Awareness – Vice Chancellor of Academic Affairs and Student Life, Randy Hyman attends the DARR (Duluth Association for Responsible Renters) meetings, along with Student Association’s Better Neighbor’s Director, Molly Causse.

 

Vice Chancellor Hyman attends monthly meetings of the campus neighbors along with subcommittees of this organization. These committees are discussing many quality of life issues in the nearby campus neighborhoods.

Initiatives
Some initiatives to focus on next year involve student learning and development outcomes, alcohol advertising in the Statesman, and does leaving backpacks at the entry to the dining center cause safety issues for others.

Question: What is the level of participation in the $2.00 taxi program?

Response: Out of roughly 11,200 students including the graduate students, 2000 have signed up and we continually sign up additional students.

Question: If you have 2000 students signed up for the program is that the same as actually using the program?

Response: Don’t have an actual number, but from the student feedback we feel that it is being utilized.

Campus Athletic Committee: Jeff Maahs, Chair
The Athletic Committee spent time reviewing reports and all is in compliance. The average grade point average of the athletic teams is 2.5 to 3.0. The UMD graduation rate from Athletics is 88% to 97%.

We are researching implementation of electronic student progress reports. The student progress reports are completed by faculty and sent in hard copy form to Athletics. We have received positive feedback from faculty. Athletic department will pursue with ITSS to ensure confidentiality of reports.

Question involved the reasoning behind the distribution of reports. At times, the report arrives at varied times during semesters.

This is a common issue that depends on what level course you’re teaching (lower division vs. upper) and how the faculty grades. Possible solution could be to complete the form one time during each semester. Is the report useful after ten weeks when semester is winding down?

Physical Facilities Committee: Christina Gallup, Chair
Campus Master Plan is soon due for an update and will include such items as: aesthetics in terms of use of green space, main entrance to the University campus, continuous issues as having enough classrooms, lavatories, and office space, etc.

Security – The committee has discussed campus security at length in the last several months. Topics have ranged from theoretical to practical and from proactive to reactive, and committee members have been encouraged to discuss campus safety and security in their departments and larger collegiate units. In an advisory capacity, we work with Vice Chancellor Greg Fox in terms of helping him decide where funding could go in increasing campus security.

Educational Policy Committee: Jill Jenson, Chair
Bill Payne, co-chair of the Liberal Education Task Force stated that public forums have taken place and the task force will work through the data. Extensive discussion of the proposed four categories and eight themes occurred. Review information on the work of the Liberal Education Task Force at HYPERLINK "http://blog.lib.umn.edu/wpayne/libed" http://blog.lib.umn.edu/wpayne/libed

Learning Outcomes
The student learning outcomes are intended to serve as campus-wide outcomes; the committee is working closely with the Liberal Education Task Force to align the learning outcomes with the mission and goals of the liberal education program.

Textbook Guidelines – Recommendations concerning textbook selection developed by UMDSA in conjunction with the deans have been approved by both Academic Administration and the Chancellor’s Office. The goal is to reduce the cost of textbooks for students in a way that is academically acceptable to faculty. The guidelines are particularly important for large enrollment and lower division courses.

 

4. CHANCELLOR REPORT
The Ben and Jeanne Overom Distinguished Speaker Series will be held on April 21, 2008 in the Weber Music Hall. Congresswoman Betty McCollum is the distinguished speaker. Congresswoman McCollum is known for accomplishing goals for under represented people (housing, medical care for the poor, Title IX).

April 22, 2008, President Bruininks will be on the Duluth campus for a series of meetings. His schedule does not allow for a campus forum.

The University of Minnesota Board of Regents will be on campus October 15-17, 2008. The is a great opportunity to see the representatives of the Student Association interact and also meet with members of the Board of Regents before their meetings.

Higher Learning Commission accreditation visit
Thanks to all for time spent with the team during the Higher Learning Commission visits. There is only one area in which we had some difficulty and that was the area of assessments, student goals and accomplishments. In all likelihood, we will have an interim visit related to outcomes and what it is we’re doing on this campus in that area. Sporadically across campus we are excellent. I think the Higher Learning Commission would expect us to be more excellent in more areas than is probably the case at the moment. We will be entertaining some recommendations and suggestions when the report comes. We have the opportunity to make factual changes to the report, but the Higher Learning Commission will define what “factual” entails.

Thanks to the entire faculty for their part in the Higher Learning Commission report and I would be remiss if I didn’t continually thank Tom Duff and Ken Risdon.

Facilities
Civil Engineering Building - In July 2008 we will break ground. As a forewarning, there will be some displaced parking places.

The dedication of the Labovitz School of Business and Economics will be in September 2008.

Once the Labovitz School of Business faculty move into the new building we will be making additional determinations as to how much we can spend on the current facility to get ready for the education program to move into that building.

Chester Park
In the fall we will have some music groups moving into Chester Park, language nests for the Ojibwa preschool children and Allied Clinical health will also be located in the building. We are uncertain how much further renovation we will need to move other groups in to the building.

Budget
We will have some budget issues next year and do not know what level of cuts we will have. The House, the Senate, and the Governor all are in disagreement in how the budget should be dealt with in the state of Minnesota. Reductions range from $9m - $10m to $27m. What percentage of that is ours – we do not know at this time. This institution does not operate with a huge recurring reserve. We have a reserve that would cover the sudden loss of about 200-250 students. We can’t afford to dig deeply into that reserve to solve cuts on campus.

Academic Scholarship and Research
We have a number of faculty for whom their research is posted on a website rather than published in a publication. Chancellor put together a committee chaired by Linda Deneen to look at two documents: Scholarship Reconsidered and The Horizons Report. The team will look at the issue of web-sited research; how do we make some of the decisions related to the structure and framework for putting forward scholarship for promotion and tenure if it is primarily web based and minimally published research.

Chancellor Martin thanked everyone for a great year.

The Chancellor is anxious to view the Honor’s publication that is coming out.

 

 

5. FOR INFORMATION
Jeni Eltink, First Year Experience Program Director
Welcome Week and Bulldog Bash Program – Based on research by students and outcomes from the Transformational Leadership Program that were done last year, there is now an expanded, required academically based program for all new freshmen students this fall. In conjunction with the theme “Building Success at UMD” First Year Experience is offering a workshop series. Incoming freshman will be required to attend one workshop on Saturday, two workshops on Monday - a combination of academically focused workshops. Activities also will be held outside campus to connect students with the campus community. Another workshop will focus on student livelihood – what can they do to keep themselves in balance while at UMD.

Legislative Session – Greg Fox, Vice Chancellor Finance & Operations
Capital Bonding Bill
Legislature passed a $935m bonding bill and the Governor stated he would approve $839m bonding bill. 100m in the bonding bill that did not exist in the Legislature bill passed. Two items passed:

Civil Engineering Building Project - $15m facility, $10m state funding, $3m gift funding and $2m UMD.
DECC Arena - $40m requested and received $38m, city of Duluth matching possibility of a $78m project.

Capital Budget
In 2007 we received $120m in new money and an additional $17m for 2008. The state of Minnesota has a $900m deficit so we will face a reduction of $16m University system wide.

The Governor has said that he will cut higher education $27m equaling to 4.5% of the University of Minnesota O&M budget. If that is the case then we will see an increase in tuition of 7.5% - 9.0% as well as other cuts. From a campus perspective we are looking at 1% or $1.3 - $1.5m dollars.

John King, Director of Facilities Management
We do have funding for the Civil Engineering Building. The plan is to bid the project his spring and begin construction this summer. The building will be fully operational in January 2010.

The building will be located at the end of Voss Kovach Hall and wrap around the north side; some parking will be lost along the wall of VK (overhead doors) and in the pay lot. Facilities is looking at a project to add a small addition to the upper parking lot to make up for some lost parking and then will connect the two parking lots together. Project is 35,000 square feet and the budget is $15m. This is a simple rectangular building with a unique French drain in front of the building that will catch water not soaked up by the green roofs. You will visually see the water fall in the drain. This is part of the storm water management program. This project will be LEED certified and we are going for Gold which is the third highest level. Part of the certification as a green building is to include green roofs, small rain gardens, etc. This is the third building certified on campus. We are hoping that the Labovitz School of Business and Economics will certify as high silver or gold. The Life Science Renovation is certified as silver.

Meeting adjourned 3:00 p.m.
Wendy J Larrivy, Clerk of Campus Assembly

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