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Academic Affairs Due Dates || Program Proposals || Program Changes || Add a Course to a Program || Course Proposal || Course Changes

CLA Academic Affairs Committee

This advisory committee to the Dean currently recommends and oversees policies on curricular matters, including course proposals.

Department Heads and/or faculty members are welcome to contact Pam Spencer for assistance when considering the following:

Committe Members (spring 2013)

SOC-ANTH – Sheryl Grana, Chair
AIS – Joseph Bauerkemper
COMM – Deborah Petersen-Perlman
ENGL – Paul Cannan
FLL – Maureen Tobin Stanley
GEOG – Laure Charleux
HIST – Alexis Pogorelskin
PHIL – Robert Schroer
POL – Joseph Staats
WS – George Hoagland
WRIT – Craig Stroupe
CLA – Olaf Kuhlke (ex officio)
CLA Advising – Pam Spencer (ex officio)
Student[s]: TBA

Meetings for the Academic Year 2013-2014

CLA Academic Affairs will be meeting: (Mondays at 3 p.m. in KPlz 302)

Please review the following points:

1. The committee will only be meeting on these dates and will only be reviewing proposals which have been submitted by noon the Wednesday prior to a meeting; no last minute proposals will be reviewed.

2. Proposals must follow appropriate routing -- CLA number and dept review and approval -- before they are submitted to Pam Spencer. Proposals must be signed by the Department Head. Only the original paper copy is submitted (the committee will be reviewing proposals on Google Docs/Drive).

3. Faculty submitting a proposal are encouraged to come to the meeting when their proposal is being reviewed. If they do not attend, their department representative is responsible for presenting the proposal.

4. If a department representative is absent the day their department proposal(s) are on the table, the proposal(s) will not be considered until the next meeting (when the representative is present).

5. Proposals should be completed thoroughly including up-to-date bibliographies, consultation with other affected departments, consideration of delivery mode and so on.

6. Additional information about proposals, deadlines and such can be found at: Curriculum

Adding, Changing, or Discontinuing Academic Plans

Departments, colleges, and campuses have the authority to establish, change, and discontinue academic plans and sub-plans that may appear on official University transcripts, subject to appropriate consultation with other units and subject to the final authority of the Board of Regents. (See Administrative Policy: Academic Unit Authority over the Curriculum and Major: Twin Cities, Crookston, Morris, Rochester.) This policy includes undergraduate, graduate, and professional credit-bearing degrees, majors, minors, free-standing minors, and certificates.


These deadlines are set by EVCAA.

Fall semester - changes due by February 1st
Spring semester - changes due by October 1st
Summer term - changes/new courses due by October 5th

** NOTICE **
Program changes effective next fall term must be submitted to the CLA Academic Affairs committee by December 10th.

Effect on course changes:
These dates were chosen so the online class schedule has accurate course information (pre-reqs, description, credits, waitlists, etc) for students before the next term. This results in minimizing additions and changes in the course schedule after students begin registration.

Effect on program changes:
Departments are encouraged to consider the impact of changing a program (major or minor). When a program is changed, the new requirements are effective the next fall term. Students who elect to follow the new requirements make the formal request by contacting the CLA Advising office.

For more information, review the  Catalog Use (identifying degree requirement year) policy.


The date to submit program proposals for fall to CLA is December 10. Departments are encouraged to have program proposals submitted to Pam Spencer at least four weeks before the deadline.


Approved program proposals become effective the next fall semester.

Tips & Information


The date to submit program changes to CLA is December 10. Departments are encouraged to have their program changes to Pam Spencer at least four weeks before the deadline.


Changes to programs become effective the next fall semester.

Add a course to a major or minor [two options]

Open Listing - When ‘open listing’ is used within the format of a program, a program change is not required. For example, within the electives area of the communication major the option is COMM 1xxx, 2xxx, 3xxx, 4xxx. Any new course added to the COMM program will automatically be applicable to this area of the major (and minor).

Course Listing - When course listing is used within the format of a program, a program change is required. For example, in the upper division elective areas of the English-Liberal Arts major there are menu lists. Any new course added to the English major requires a program change.

NOTE: New courses that are applicable to a major or minor course listing must be active for fall term.

If a course is applicable to other UMD majors or minors, the Department Heads of both departments must discuss this option and submit program changes to add this course.


Proposals for new courses will only be reviewed by the committee with the department head’s signature.


New courses are typically available in the system within two weeks of receipt in EVCAA. Once changes are processed in ECAS, the change is immediate in PeopleSoft and the current on-line course description page.

Tips & Information

CLA links


If a current course is significantly revised such that there is a change in its overall architecture, the course must come before CLA Academic Affairs. A significant revision in course architecture means the course no longer reasonably conforms to the current course description.

Course elements such as the description, delivery mode, credits, pre-reqs, number, terms most frequently offered, and title must come before CLA Academic Affairs.

Departments are advised to review the course mapping spreadsheet to review how any change to the course may impact programs at UMD. If changes will be made, departments are responsible for notifying other affected departments or programs.


Review the current course outline within Electronic Course Authorization System (ECAS). (Everyone with an x.500 username has access to this site.)

If changes are needed, follow the instructions below:

Normal processing time on a course change is 4-5 work days.

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