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Guidelines for Giving References

Below are links to guidelines for giving references on UMD students, student employees, and non-academic employees. Also included are a sample reference letter and appropriate Reference Request Consent Forms. Please forward this message on to all faculty and staff in your area and consider adding this topic to the agenda at an upcoming departmental meeting.

When giving references on UMD students, student employees, and non-academic employees, you may verify dates of enrollment or employment according to guidelines for release of directory information. If you are requested to provide more information than this, a completed written Reference Request Consent Form is required. Directory information guidelines may be found on the web for the University of Minnesota Office of General Counsel, http://www.ogc.umn.edu/about_services.html.

A consent form is required in order for you to provide a reference for an employee or a student that goes beyond the dates of employment or enrollment and whether or not the applicant has ever been employed or been a student with the University.

Sample Reference Letter: http://www.d.umn.edu/umdhr/Policies/references/letter.htm

Student Reference Request Consent Form: http://www.d.umn.edu/umdhr/Policies/references/student.pdf

Employee Reference Request Consent Form: http://www.d.umn.edu/umdhr/Policies/references/consent.htm

Suggested Guidelines for Providing (Verbal and Written) References for Students http://www.d.umn.edu/umdhr/Policies/references/guidelines.htm

Faculty Guide to Ethical and Legal Standards in Student Hiring http://www.naceweb.org/committee/whitepapers/Facultyguide.doc

Minnesota Job Reference Law http://www.d.umn.edu/umdhr/Policies/references/referencelaw.htm

If you have questions about providing references for current students or alumni, please contact Julie Westlund at (218) 726-8964.

For questions about providing references for student or non-academic employees, please contact Judith Karon at (218) 726-6326.