Clinical Experiences and Internships
The Department Head is responsible for assuring that:
- appropriate contracts are in place with agencies in which students are present for any clinical experience associated with academic programs;
- that students are aware of the agreement in place with the school or agency; and
- that policies on background checks are enforced by all programs in the department.
Department of Communication Sciences and Disorders
- A Legal Counsel approved contract is executed with each clinical site prior to placement.
Department of Education
- Clinical experience includes any placement in an educational setting in which students are expected to participate beyond observation.
- An Agreement for Student Classroom Participation (Word file) or an Affiliation Agreement (Word file) must be executed with the site before a student is placed or assigned.
- Requirements for each clinical experience is defined by MN Board of Teaching and NCATE standards.
Department of Health, Physical Education and Recreation
- ESAT 2697, 2698, 3697, 3698, 4698, 4698, 4996, Hlth 3996, and Rec 4996 follow internship policy below.
- Field placements for physical education fall under Education (above).
- Coaching practicum students enrolled in CC 3997, Practicum, may be placed in any school setting in which an Agreement for Student Classroom Participation (Word file has been executed.
- In other settings, an Affiliation Agreement (Word file) must be executed before a student is placed or assigned.
- Rec 3997, Practicum, follows internship guidelines below.
Department of Psychology
- Psy 3011, Internship in Psychology, and Psy 3996, Pre-Professional Field Placement, follow internship policy below.
Department of Social Work
- A legal counsel approved contract is executed prior to any field placement. Detailed evaluations of field supervisors and agencies are conducted three times per year. A field coordinator is in place, and there is a field manual for students and supervisors.
These policies outline minimum expectations for student time and site visitation.
- An Internship Manual, or a required prerequisite course, that outlines policies and procedures pertinent to the program sponsoring the internship. The Manual or course syllabus must include reference to the policy on background checks (under development), and should advise students of background check requirements for licensure in the relevant field.
- The program should outline the responsibilities of site supervisors and have quality control processes in place.
- Consistent and frequent contact between the instructor, the site supervisor and the student should take place over the course of the semester as appropriate for the program sponsoring an internship. This may include site visits, phone calls, email or other electronic communication.
- Students should document a minimum of 40 hours per credit through the semester.
- Students should be required to document activity using various techniques including weekly time logs, journals, assignments, and/or final projects that assess learning outcomes.
- An Affiliation Agreement (Word file) must be signed with the agency BEFORE an internship begins. [See CEHSP Forms Library] Agreements from sites that require their own contract must be approved by Office of General Council before they can be executed. The contract is signed by the Dean of the College as per Delegation of Authority guidelines and filed in the Dean´s Office. Any addendum to a contract proposed by an affiliate has to be approved by general counsel.
- Signed contracts may be for up to five years.
- When an individual placement is made, a letter confirming the placement with begin and ends dates should be on file in the department or with the internship supervisor.
- No retroactive credit will be awarded for what a student may perceive to be internship activity in an outside agency.
- Programs should be asked to review implementation of these policies regularly on request of the associate dean.