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 Duluth Catalog 2016 - 2017

Academic Records

The Office of the Registrar maintains an official transcript for each student. The transcript is a complete record of all academic work attempted at UMD, a statement of cumulative credits transferred from other colleges or universities, or earned by examination or other acceptable methods.

Students may obtain official or unofficial copies of their transcripts online or by submitting a request in writing to UMD Transcripts, 184 Darland Administration Building, 1049 University Drive, Duluth, MN 55812. There is a $15 charge for official copies plus an additional charge for international, Fed Ex, or “rush” service. Students may also order official transcripts online and make payment with a credit card by visiting Unofficial transcripts can also be requested from One Stop Student Services Center, 23 Solon Campus Center. There is no charge for these copies, but students are limited to one copy per visit.

Access to Student Educational Records

In accordance with regents policy and federal law on access to student records, information about a student generally may not be released to a third party without the student’s permission. (Exceptions under the law include state and federal educational and financial aid institutions.) In addition, posting lists of examination scores or course grades, or returning test materials to students in ways that make it possible for students to obtain information about other students’ scores or grades, is inappropriate. The policy does permit students to review their educational records and to challenge the contents of those records.

Some student information—name, address, electronic (e-mail) address, telephone number, dates of enrollment and enrollment status (full time, part time, not enrolled, withdrawn and date of withdrawal), college and class standing (freshman, sophomore, junior, or senior), major, adviser, academic awards and honors received, and degrees earned—is considered public directory information. Students may prevent the release of public information. To suppress directory information go to the "My Info" section of the MyU portal or notify the One Stop Student Services Center. The Board of Regents policy is available for review on the Web at For more information contact One Stop Student Services Center, 23 Solon Campus Center (218-726-8000) or

Students may grant the University permission to release information about their student records to a third party by submitting a completed Student Information Release Authorization form which is available online at, or in person from the One Stop Student Services Center, 23 Solon Campus Center. The specified information will be made available only if requested in accordance with federal, state, and University regulations. 

Parent/Guest Access

A student may use the online, self-service application called Parent/Guest Access to provide a third party (a spouse, a parent, etc.) with view-only access to:

Class Schedule

Financial Aid

Academic or Financial Holds

Housing Student Conduct

Housing Student Contract, Assignment and Billing

Student Account

To Do List

Unofficial Transcript

Setting Up Parent/Guest Access

Student may authorize others to have some or all access to their protected student academic and financial records.  Students also have the right to remove access at any time. 

For more information about Parent/Guest Access, visit

Grade Point Average

A cumulative grade point average (GPA), tabulated by the Office of the Registrar, appears on each transcript. The GPA is determined by dividing the sum of the grade points earned by the sum of the degree credits for which they were earned. Credits associated with the grade F are not applied toward the credit total needed for graduation but are included in GPA calculations. The grade N does not carry credits or grade points. The grade S carries credits but no grade points. The amount and quality of work required for a grade of S may not be less than that required for a C (2.00).

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Last modified on 06/03/15 01:20 PM
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