To: Chancellor Kathryn A. Martin
From: Smoking Policy Enforcement Task Force
- Jackie Millslagle (chair)
- John King
- Dori Decker
- John Hamlin
- Josh Gillson
- Pat McKone
- Liz Olson
- Mahjoub Labyad
- Heather Belknap
- John Weiske
- Judith Karon
The Smoking Policy Enforcement Task Force has completed its charge to develop a
plan to improve compliance with our Smoke-Free Campus Policy. The task force
conducted policy reviews of a number of universities and completed telephone
interviews with those campuses whose policies seemed the most beneficial to
improve compliance at UMD.
Based on the information gained from our review, the task force believes the
best approach is a fresh and sustained effort to educate both the campus and the
community of the smoke-free policy, with the intent of changing social norms.
The recommendations include educational efforts as well as compliance procedures
to support the campus smoke-free policy. The intent of these recommendations is
to be preventive rather than punitive, however, referral through established
disciplinary procedures may be required initially and at subsequent intervals to
maintain our goal of a smoke-free campus.
Appoint a campus official charged with implementation of these
recommendations, and a Permanent No Smoking Committee to advise and assist
with educational programming.
At the institutions we researched, the person responsible for monitoring
no smoking policies varied and included the chancellor's office, health
services, student affairs, and environmental health and safety.
At UMD the student health advisory committee, along with representatives
from facilities management, human resources, student conduct, and
environmental health and safety should make up a no smoking committee
advisory to whomever is charged with implementation.
State the policy consistently
No Smoking Policy
Smoking is prohibited on all UMD property. The smoking ban includes
indoor facilities and the campus grounds, as well as all University vehicles.
This policy does not apply to specific activities used in connection with the
practice of cultural activities by American Indians and other ethnic groups.
All ceremonial use must be approved in advance by the designated official.
A FAQ document should be developed to address interpretations of the policy,
e.g., smoking in private vehicles on campus grounds.
Increase awareness of the policy
Add the 'breathefree' logo to the UMD home page with the policy statement
as the scroll over.
Add "smoke-free campus" to the new web templates.
Allow/encourage departments to add the "breathefree" logo to UMD stationary.
The policy statement should be included in communications with prospective,
new and returning students, and new faculty and staff, especially those produced
by Admissions, Residence Life, First Year Experience, and Human Resources.
The smoke free policy should be noted on campus tours, in remarks to new students
during A & R, and to other groups of potential students.
Include the policy in athletic programs, theatre and music performances programs,
and other publicity for events that are open to the public.
Organizers of events open to the public are responsible for informing visitors and
ensuring compliance with no smoking policy.
Add appropriate signage to signs at main campus entrances.
Add other signage around the perimeter of the campus. Signs should be placed where
both walkers and vehicles enter the campus.
The week following spring break should be "breathefree" kickoff week and should
represent a celebration of our smoke-free campus. Activities should include
educational programming coordinated with UMD's wellness program. The kickoff and
ongoing educational program will take a positive approach, e.g., "Thank you for
respecting UMD's Smoke-Free Policy."
Arrange for local TV coverage of kick-off week to help advise the larger community
of the no smoking policy.
Train student, staff and faculty volunteer "Supporters" to provide education
and referral services. Supporters may be seen at information tables or other
events where they will provide basic information about the campus smoke-free
policy and resources to help people quit smoking. They will approach individuals
who are not following the policy, and offer them a card detailing the policy
with quit resources.
Prepare training materials for "Supporter;" provide breathefree buttons and policy cards.
Establish an email account (email@example.com). This email address will be
used to report where smokers are consistently being seen so those locations
can be monitored for improved compliance.
Campus Police will be available as needed when "Supporters" report individuals
or groups who disregard reminders and who might comply more readily when
approached by uniformed officers.
Current "hotspots" have been identified and will be available to the person/group
in charge of implementing these recommendations.
For faculty and staff, non-compliance with the no smoking policy will be
addressed through educational and corrective measures.
Students will be offered the same educational measures and repeat offenders
may be referred to the Office of Student Conduct and Community Relations.
American Lung Association will pick up all costs of educational programming
during spring 2010.
Facilities Management will submit cost estimates for signage across campus.
The no smoking committee will need a budget of $1,500 per year at least
through FY12 to cover educational programming in efforts to change the
Student, staff and faculty are needed to help spread the word about UMD's smoke-free policy. You can help by keeping us informed of campus locations that are frequented by violators. Email firstname.lastname@example.org with times and locations. This is a confidential email address.
And help by posting the breathefree poster in high-traffic areas.