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Documentation Guidelines

General Documentation Guidelines

Students who seek accommodations at the University of Minnesota Duluth must provide documentation from an appropriately licensed professional. This information will assist Disabiilty Resources in several ways:

  1. to determine if the student has a disability as defined under the law
  2. to understand disability-related impacts that will affect a student’s education
  3. to identify possible reasonable accommodations.

In preparation for your DR appointment, you can request documentation from your care provider; you can offer the guidelines below to your care provider at the time of your request.  These are not intended to prescribe or dictate how a condition is diagnosed, but rather to serve as a guide to understanding what information DR needs, and why.

In general, the documentation should:

  • Be provided by a licensed professional, qualified in the appropriate specialty area; the report should be on letterhead, dated and signed.
  • Include both diagnostic information and an explanation of the current functional limitations of the condition. It should be thorough enough to indicate whether or not a major life activity is “substantially limited,” that is it should explain what the extent, duration, and impact of the condition is.
  • In most cases, it should be relatively recent; a suggested guideline is less than 3 years old. Documentation of conditions that are permanent or non-varying (e.g., a sensory disability) may not need to be as recent, but some chronic and/or changing conditions require even more current information to provide an accurate picture of functioning.
  • Be detailed enough to support the accommodations that are being requested. Accommodations are determined by assessing the impact of the person's disability on academic or work performance.
  • For a variable or progressive condition, include the degree and range of functioning
  • Address the impact of medication or other treatments on major life activities.

Please note:  The cost of obtaining documentation is borne by the student; this includes any additional information if the initial documentation is inadequate to determine the extent of the disability or to support the need for the requested accommodations.

Please call (218) 726-6130 or email if you have questions.


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Last modified on 02/14/14 09:04 AM
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